ACTIVE CHECK-IN · VISITORS AND STUDENTS
A student arrives late. Your office checks them in, then opens your SIS and marks them present all over again.
Let’s delete that second step.
Active Check-In writes late arrivals and early dismissals straight back to FACTS and Blackbaud through their APIs. Your front office enters it once, and gets its morning back. There is a free version you can keep.
THE GAPS WE CLOSE
Three things most visitor systems leave to your front office.
Screening a visitor is the easy part. What happens in the twenty minutes after is where the work actually piles up.
The SIS gap
A student checks in late. Your front office records it at the desk. Then someone opens your SIS and marks that same student present by hand, hoping they caught every one.
We write back to your SIS automatically.
The notification gap
A visitor arrives for a teacher. Someone calls three classrooms, or interrupts a whole wing on the intercom, or sends the visitor wandering down a hallway to find them.
The check-in texts the staff member.
The price gap
Most visitor systems quote per building, aim at district-wide deployments, and will not tell you the number until you sit through a sales call.
Ours is published. There is a free version.
SIS INTEGRATION
Direct API write-back to FACTS and Blackbaud. No integration cost.
Most systems connect to a student information system through a third-party rostering bridge, which reads your data but does not write results back. We connect to FACTS and Blackbaud through their own APIs and write results back, so attendance posts itself.
A late arrival without write-back
A late arrival with Active Check-In
Five late arrivals and three early dismissals a day, at two minutes of duplicate entry each, is 80 minutes a week and 48 hours over a 180-day school year spent re-entering attendance that could post itself.
We are a recognized FACTS API integration partner, and we integrate with Blackbaud through their SIS API. Not on either one? We also integrate with PowerSchool and support OneRoster.
VISITOR ARRIVAL NOTIFICATIONS
Nobody wanders your building looking for Room 114.
When a visitor checks in to see a specific staff member, Active Check-In can text that staff member to let them know the visitor has arrived and is on the way. No intercom interruption. No runner sent down the hall. No phone tag.
Visitors wait where you can see them
A visitor waiting at the front desk is a visitor under supervision. A visitor walking your hallways looking for a classroom is not. The text keeps them at the desk until the staff member is ready.
Teachers know before the knock
A parent meeting, a district visitor, a therapist arriving for a session. The staff member gets a quiet heads-up on their phone instead of a stranger appearing at the classroom door mid-lesson.
The front office gets its morning back
No calling three classrooms to find someone. No interrupting an entire wing over the intercom for one visitor. The check-in itself does the notifying.
Example notification
Text notifications are optional and controlled by each staff member. A school can add a mobile number during setup, but no message is sent until that staff member signs in to Active Defender and confirms they want to receive them. Staff can reply STOP at any time to stop receiving messages. Message and data rates may apply. See our SMS Terms and Privacy Policy.
PRICING
Start free. Keep it free if that is all you need.
We publish our prices because you should be able to budget without a sales call. The free version is not a trial and it does not expire.
FREE VERSION
$0
Permanent. No contract.
The school supplies an iPad and badge printer at the front desk.
Get the free versionFULL VERSION
$495 / year
Faith-based schools, single front office.
$1,200 / year for multiple buildings and multiple check-in points.
DAILY USE
What your front office already does, made faster.
The same screen your staff touch every morning is the one that shows every person on campus when something goes wrong.
Visitor check-in
Fast, simple process. Visitors check in and their presence is tracked in real time, not just logged.
Sex offender screening
Automatic screening against registered sex offender databases and custom watchlists during check-in.
Late arrivals and early dismissals
Processed in seconds and posted straight to your SIS, so attendance is right without a second pass.
Substitute management
Substitutes go through the same door as everyone else, so an adult nobody recognizes is still accounted for.
Custom watchlists
Flag specific individuals: custody alerts, banned visitors, or anyone your school needs to be aware of at the door.
Keeps working offline
Emergencies overload school networks. When other systems go offline, Active Check-In keeps working.
WHERE IT LEADS
Start at the front desk. Grow into the whole campus.
Most schools come to us for visitor management and stay for what it connects to. Nothing has to be decided up front, and nothing gets replaced when you are ready for the next step.
STEP ONE
Active Check-In, free
Screen every visitor and substitute. Live in one school day, no contract, alongside whatever you use now.
STEP TWO
Close the gaps
Add SIS write-back, arrival texts, and silent registry alerts from $495 a year. The double entry stops.
WHEN YOU ARE READY
Crisis Clarity
Panic buttons, the live campus map, and student accountability. Your staff already know the interface, because they have used it every day since step one.
This is the whole idea: the system you practice with every day is the one that works when it matters. A safety platform your staff open for the first time during an emergency is a safety platform nobody knows how to use.
THE REAL DIFFERENCE
What happens during an emergency?
A visitor log
Active Check-In
IMPLEMENTATION
Live in one school day. Nothing to rip out.
1 day
Configured and live. Your front office is using it by the end of the day.
No migration
Keep your current system and run ours beside it. Replace it later if you want to, or do not.
Supported
A dedicated success team from day one. We do not deploy and disappear.
PROOF
Why schools trust Active Check-In
280+ systems
Across 31 states
FACTS + Blackbaud
Direct SIS write-back
Network resilient
Works when others fail
Screening built in
Registry + watchlists
Front office staff tell us the same thing: "This is the first visitor system that actually makes my job easier instead of harder." That is the difference between a system people tolerate and one they rely on.
What we hear consistently from schools.
PART OF SOMETHING BIGGER
Active Check-In is one module in the Active Defender platform.
The same platform that manages your front door also handles crisis response, hall passes, dismissal, behavioral tracking, and incident reporting, all feeding into one shared picture of your campus.
Screening tells you who should not be here.
Active Defender tells you what is actually happening with everyone who is.
20 to 30 minutes. Nothing to prepare. See the system your staff will actually use.